Saving Emails in Outlook to Hard Drive

Saving Emails in Outlook to Hard Drive
http://mycorneronline.com/tutorial/cl...

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Closed Caption:

I all I wanted to share with you a
little trick that I discovered in
microsoft outlook
it's an awesome little trick for saving
your emails outside of outlook
I do a lot now look I save a lot of
emails i do a lot of genealogy and save
a lot of genealogy emails I have a an
online business and I get emails
whenever I have sales and I want to save
all of those I don't want to get rid of
them but then my outlook PST file gets
to be really large now back years ago
this used to be a problem i'm talking
2003
they used to have like a max on how big
your PSD file would kit and I actually
had problems and had to clear out emails
way back then but now the files can get
much larger but the problem is you have
to back up those files and so one huge
one huge file as opposed to a bunch of
smaller ones broken up into folders is
much harder to save
so it's it's better if you can to trim
it down
and so you can see here what I've begun
doing is I have my sales for 2007 2008
2009 all in one folder and then I
deleted them out of my outlook and then
i can just take these and permanently
back him up somewhere and they don't
have to be on my laptop they can be on a
couple of PhDs always have things in at
least two places that way if i ever get
audited down the road
I'm going to have that information
available
so eventually someday I'll delete it
just like you can delete your other tax
records after so many years I think it's
seven
but I'm I i want to save those just in
case i have run into problems
so the same thing for the genealogy
emails i may want to save those and get
them out of my outlook folders there is
a very fast and easy way
quality I say fast but that depends on
how many emails you have but a very fast
and easy it is easy i promise way to
save the emails and get them out of here
so I have a folder here just called for
tutorial just for this lesson and what
I'm going to do is I have a folder here
called for tutorial and I'm in the
middle of it and just set myself a bunch
of test emails so i can record this
email that so that i can record this
video
yes I am sick my mind's not working I
have a little scratchy throat
bear with me so i'm going to press ctrl
a and it's going to select every single
email in this folder section
so if you have a thousand emails in here
it's going to select all 1000 of them
control a all day for all control a all
and then just as easy as this watch this
guy's
it's easy you ready watch it drag it
over here and then all the emails come
in over here and now i can delete them
out of my outlook
now I have all these e mails in here and
you say well what if i'm doing a you
know how do i how do i use them in a
folder like that
well you can just simply double-click
and it's my computer's bogged down
because i'm running record software
it opens up let me minimize it
so you can see it all it opens up you
can read it
just like any other email so you say
well what happens if um
you know I have all these genealogy
emails and i'm searching for an email
with the last name of Smith or let's
just say it's the last name of tests
because I got test right here you can
actually just search for it and ups
could spell test correctly
there you go
and it don't find every male that has
been in there and then you can go
through and open them up that way so it
does test test test
I need to stop talking for today it does
search just like it would search in here
to find the emails and but you do have
to click to open them up but you can
still find the emails that you are
looking for i believe
let's see it came from there you go
came from HW at homies worldcom so I
typed in the search for HW and it found
all of the emails of course that would
be all of them that have that so it also
searches with in the text of the items
so if you're looking for an email from a
certain person you can type their name
if you're looking for something within
the email so real cool huh
just it's as much searchable here as it
is here that is my great at look quick
tip for you on how to make your outlook
file smaller by saving those emails in a
different way
have fun