Word 2010 Tutorial Converting a Table into Text Microsoft Training Lesson 16.9

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for trash free word provide you with the
ability to convert a table
into a delimited text file and also
gives you the ability
to convert a delimited text file into a
table
however at this point we should examine
what a delimited text file
is a text file is a course just another
name for a basic text document like a
word document itself for example
when a text file is used to transfer
table information
in often cannot send the data in an
actual table format
for example some applications cannot
breed bird tables
often these programs are database
applications
into which you want to import data
stored in a Word table
in this case you must signify the
structure the table using some other
means
this is where the delimiter issues a
delimiter
is a standard recognized punctuation
character
that represents the division of
information within a string of text
they're typically a few punctuation
characters that are commonly used as the
limit errors
and a limited text files the common is
probably the most common
many times you will hear people who work
with databases referring to comment on
it said text files
in layman's terms this is simply a
shortened way of referring to a text
file
that represents table data where a comma
is placed between
each piece of data that should be
contained within its own column with in
a row
of in the paragraph mark is used to
represent
a new row of data this is simply a
standard that is about for importing and
exporting data between database
applications
that may not otherwise be able to access
the data
word can take data that is stored in its
tables
and converted into a delimited text file
so that it can be
imported into other applications that
would otherwise find the table
information inaccessible
it can also open a delimited text file
often exported from another application
and convert it
into a Word table now that you
understand the concepts behind the
process
let's examine how you can perform each
task if needed
to convert a Word table into a delimited
text file
simply click into the table that you
want to convert into a delimited text
string
next click the convert to text button
that appears in the data group and the
Layout tab
%uh the table tools contextual tab in
the red
that will open the convert able to text
dialog box
in this dialog box select the
punctuation mark that you want to use to
separate the column data
often the comment is used but the tab
character is another popular choice
note that you can choose almost any
character
but are probably better off sticking
standard conventions
when you've selected your desired
delimiter
click the OK button to convert the table
likewise
you may open a delimited text file and
convert it into a Word table
to do this first open the file that
contains the delimited taxed at that you
want to convert
into a Word table select the tax that
you want to convert
within the file and then click the
Insert tab on the ribbon
click the table button in the table
screw
and then select the convert text to
table command from the drop down menu
that will open the convert X to Table
dialog box
where you can set the behavior the table
that will be created from the text file
in this dialog back she can set the
number of columns to create from the
selected text
assuming that the text file has been
correctly the limited
where should have this information
already set however for some delimited
files you may need to enter the number
of columns
no character which used to delimit the
rows of data
in the art of it behavior section you
consider how word will accommodate the
information
when creating the columns in the
separate text at section
you simply select the delimiter that is
used to separate the column data within
the file
when you're finished click the OK button
to convert the delimited text
into a Word table
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