Event planning template for venue budgets

A quick and easy way to create an event planning template to help establish a venue budget.

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Closed Caption:

in this video going to show you how you
can quickly
create and event planning template so
that you can establish a venue budget
now
this video the venue
question is winery which we're
to which as well as hell much
so the first thing we want to do here on
the spreadsheet is list
the components that we need to put
together
to execute this particular event so
obviously for taking people
to winery coach
coach I also liked
closed say staff tour guides
as they can also be called so let's just
tour guide here
we will also
need to two-term the cost
the course let's
to three course lunch
and of course holes are because we're
just that
tape now host are obviously we have to
make projections
say because its launch that space
two drinks per person so
what we have to do is determine
the costs based on your relationships
with your suppliers this is where you go
equal you are going to need this program
together
but for today we to
soon work spreadsheet show you
compile the information so
we have coach and we're going to need
coach about 8 hours one coach
the
unit price: the coach let's just
argument's sake
very so please make sure that you do
call you areas suppliers to get
place let's say is one thousand dollars
our excursion
stands prices in a minute a tour guide
we we need one per coach one tour guide
say the charges 150 dollars to do
actually free hours two hundred fifty
dollars
that a wine tour let's say
this particular group has 50 people's we
need 50
guest how much
the say it's attend
per person for price three-course meal
again it's 50 people we've got our
price: at fifty dollars
winery host
are two drinks per person let's assume
taxes gratuity its twelve dollars per
drink for the group
winery ten dollars let's make it a
little easier we have
50 people two drinks per person on
average
will be twenty dollars just this
particular
cell to be more dollars
columns
we want to extend these
prices to give you an idea as to how
much program is going to cost
so let's just do a quick for me here
obviously it's
number will be times
the unit price: which gives us
price these down to the end
PC extensions for each
those cost
now we need total we have the component
summer program
now we need to total it
so we know to take fifty people by coach
with the tour guide
for tour three course lunch with drinks
is going to cost $5000
200 fifty dollars per person sorry
if you wanna per person price
we're just gonna take that divide
people which we to be 50 so we know we
can't do this program
100 five dollars per person certainly
tour program and this is very quick way
that you cost out budget for
a particular venue