Writing a Business Letter

This video reviews the parts of a business letter as well as tips for writing a good business letter

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Closed Caption:

this video is designed to introduce you
to the basics of writing a business
letter first of all what is a business
letter business letter is usually
written to someone you do not know
usually that person is involved with
some business or other organization
they're different reasons you might
choose to write a business letter you
might be requesting information
expressing an opinion or complaint for
instance maybe you purchase the product
from a company and it does not work as
you expected it
so you're writing them a letter to tell
them about your issue you might be
ordering a product applying for a job or
trying to persuade someone to do
something such as return that faulty
product from the example I gave you just
a moment ago there are six main parts to
a business letter the first part is the
heading the heading is made up of two
things your address and the date your
address is going to go along the
right-hand side of your letter
whereas the date and the remaining six
parts will be lined up along the left
side of your letter
the next part is the inside address the
inside address is the name and address
of the business you are writing to you
may want to include the name and title
of a specific person in this if you
happen to know exactly who your letter
needs to go to although in some cases
like if you're writing to a business
about a product you probably don't know
the name of any specific person there
the third part is a greeting always
starts with deer and then a title of
respect like mr or ms and the last name
or if you don't know a lot of the person
that you're right into you don't know
their name
you can always use the phrase sir or
madam and then it's followed by a colon
remember colon Institute dots on top of
each other part 4 is the body of your
life is the biggest part of your letter
and this includes your purpose for
writing this is where you give all of
your information part5 is the closing at
some polite expression like sincerely
followed by a comma and then your
signature
it's important when signing a letter
that you go sign it and you have your
name printed underneath some tips for
writing a business letter make sure that
you come right to the point
the person that you are writing to is
probably very busy and so they do it
they really don't want to read a long
rambling letter get your point make it
and close you want to use a formal
polite tone this is not like you're
talking to a friend in your letter
so you want to make sure that it is a
formal tone that you're using and even
if you're upset or displays the sum of
the company you want to make sure you
keep your town very polite
otherwise they're just going to throw
away your letter and make sure you proof
read carefully this is the only version
of yourself these people get and so you
want to make sure that you're presenting
the very best version of you and by
proofreading carefully you are
presenting the image of yourself as a
professional
as a mature person so make sure your
primary carefully a good idea if it's a
letter about a job or a product
something like that somebody else
proofread it that never hurts