FS2. SAP tutorial : How to post a document in SAP Financial Accounting

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in this video we will demonstrate how to
post a document in finance
accounting as we have shown you in
chapter 2 already the transaction to
post a document is found in the menu
tree via accounting
financial accounting
general ledger document entry enter GL
account document
alternatively you can as well enter
transaction code FB 50 in the command
field in this example we are posting a
consumption of raw materials
this means we are reducing the value of
the raw material stock account and at
the same time increase the value of the
raw material consumption account in the
language of financial accountants this
means we credit the raw material stock
account and debit the raw material
consumption account in addition to the
account information and the amount to be
posted
we will also have to specify the company
in which this posting takes place the
date of the posting and the currency in
this transaction
the first thing we have to enter is the
date information the document date and
the posting date the document date is
the date when the posting actually took
place in this case when the material
consumption actually occurred the
posting date on the other hand specifies
to which financial . and fiscal year the
document belongs
this is important information for the
financial closing both dates can differ
from each other for example when the
document was entered a day after the
actual consumption occurred the currency
for this transaction is euro be you are
because the company in our example is
located in Germany
how does the system know that the
companies in Germany in fact there can
be thousands of different companies in
1s AP system for each of them you have
to maintain a code with a set of basic
settings such as the location address
and currency this code is called a
company code in sa p and as part of the
organizational structure you have to
maintain for your essay p system in fact
you have to define all your required
organizational units before you can
start posting we will explain
organizational units in more detail in
chapter 4 for the time being we will
just assume that we have already created
the company code called m01 which is
located in munich germany and therefore
uses the euro as its currency once you
have entered the date and currency you
must specify the financial accounts you
want to post to an account is the basic
entity in financial accounting to
capture and classify value flows each
account comes with a unique number and a
description and belongs to exactly one
company code as opposed to a company
code an account is not an organizational
unit there can be hundreds of accounts
in a company an account is a master data
entity a concept we will explain further
in chapter 5 for now we will simply use
some accounts already existing in our
example we are posting between the
accounts for material stock and material
consumption so we first enter the two
corresponding account numbers as we
pointed out before the reduction of
stock is considered a credit to the
stock account and debit to the material
consumption account in column DC which
stands for debit credit we choose for
each line the corresponding entry credit
for the stock account and debit for the
material consumption account in the next
column we enter the posting amount for
each account
in amount information we can check our
total debit equals our total credits
remember debit must always equal the
credit in a financial document this is
the case in our example so we can post a
document using the save button the
system confirms this with an information
message at the bottom of the screen via
the menu entry document display you can
take a look at the document you just
posted and check if everything is okay
this takes us to the end of our
demonstration you have learned how to
enter a document and financial
accounting and how to display it once it
is posted