You send a quotation on Monday, turn it into an invoice on Friday, and then spend an hour retyping the same customer and item details into a delivery note. If you also pay a monthly fee for an online invoicing tool just to do that, it starts to feel wasteful. EasyBilling is a desktop program that keeps all of this on your own computer and charges once.
Quick facts
- Version: 10.1.0
- Platforms: Windows 11, 10, 8.1, 8, 7 and macOS 10.12 or later
- Price: US$160.5, one-time payment, lifetime license, no monthly fee
- Trial: free, fully functional trial with access to all features
- Languages: English, Traditional Chinese, Simplified Chinese
- Installer size: about 124 MB on Windows, about 143 MB on Mac
Key features
Fourteen-plus document types from one program
You can create quotations, proforma invoices, invoices, tax invoices, receipts and purchase orders. You also get delivery notes, packing slips, packing lists, weight lists, credit notes and debit notes.
Numbering, tax and totals filled in for you
Document numbering, tax/VAT and totals are calculated automatically. Customer and item details load from predefined lists, so you stop retyping them.
Quotes that convert to invoices and delivery notes in one click
You can link documents instead of starting over. Recording payments updates outstanding balances, and you can generate aging reports from the same data.
Payment QR codes on the document
You can embed amount-specific PayPal, HK FPS or custom QR codes, so customers scan and pay.
Batch, template and scheduled document creation
You can generate the same document for several customers at once, save templates, and schedule automatic generation weekly or monthly.
Documents that look like your business
You can set your own logo, header, footer, colors, labels and custom fields. Paper sizes include A4 and A5, in portrait or landscape, with three layout formats. You can add signature images, photos, PDFs, reminder stamps and grayscale watermarks. Pricing can be based on quantity, dimensions or weight.
Reports you can export
You get monthly statements for customers and suppliers, customer purchase history, item sales and salesperson reports. Reports export to PDF or Excel, and you can export raw document data to Excel for your own analysis.
Several companies, one installation
The multi-company feature gives each business its own workspace with separate data, documents and settings. You can also keep a workspace folder on a network or shared drive so several computers can reach it.
Who it's for
It suits freelancers and small businesses that want to own their invoicing tool rather than rent it. It also suits anyone who wants customer and financial data to stay on their own computer. It fits well if you handle both billing and shipping paperwork, such as delivery notes and packing lists.
Pros and cons
Pros
- One-time payment with a lifetime license.
- Data stays on your computer and works offline.
- A wide range of document types, with quote-to-invoice conversion.
- Free trial with every feature available.
Cons
- It's a desktop program, so invoices are not created in a browser or on a phone.
- Sending by email opens your default email client rather than sending from inside the program.
- If several people open the same workspace at once, the extra instances run in read-only mode.
- The Windows installer is a large download.
What users say
"Simple but enough. It saves our time in preparing invoices and the output is really nice." (quoted on the Evinco Software site)
"It fits my needs and it is easy to use." (quoted on the Evinco Software site)
FAQs
Does it need a monthly subscription?
No. You pay once and get a lifetime license.
Can I try it first?
Yes. The free trial is fully functional and gives you access to all features.
Does it work on a Mac?
Yes. There are separate Windows and macOS versions.
Where is my data stored?
Customer and financial data is stored locally on your computer, not in a cloud database.
Can I send invoices by email?
You can create PDF invoices and send them using your default email client, such as Outlook. That lets you review the attachment first.
System requirements
- Windows 11, 10, 8.1, 8 or 7
- macOS 10.12 or later