Archive Manager - Intelligent E-mail Archiving

This webcast demo explains how, by using Quest Archive Manager, your organization can make e-mail a true asset for your organization by capturing, indexing and storing messaging data for storage savings, mailbox management and knowledge sharing.

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Closed Caption:

thank you
at the
on you will be the second collar in the
conference commuter on your mind during
the call please press star sex anytime
hello and welcome to presentation and
demonstration
West archive manager archive manager is
a comprehensive
gmail archiving and management solutions
predicated on the concept up
remodeling data that an exchange unlike
some of the other vendors to myspace
that have attacked some the issues
around Exchange Management
exchange storage management we do not
think it simply enough
to move data that currently stored in
its hierarchical structure in exchange
into a nother hierarchy store some other
place dust
when you archives with archive manager
you'll actually
remodel the date in exchange for its
hierarchical structure
into that logical database structure and
what you find is that your greatly
enhance your ability to search across
that data
to more efficiently store in our type
that data
and in regard to compliance with
discovery you have the appropriate data
state
with which to do those past status
real-time capture
search identification retrieval
and export up this text messages an
attachment
you need in regard to application
integration
stay on the right side screen there now
that we're putting this
data into a logical database structure
we basically transform that information
into true corporate data
that is information that can be shared
with other line of business applications
in your workstation will talk about this
a little more later
station some of the common or cutting
objectors
tech companies have when looking at an
email management working out quite
solution include capture and securing
desperate government government risk
management and compliance
minimizing space your data occupies
minimizing the cost
storing and managing producing backup
and restore time frame
giving users access to their data in the
way they do now
not impacting user experience
access to data powerful search
capability managing
retention and disposal messages their
attachment
and then using restore
data that is the email system to better
advantage as we get into the
conversation around
what archive manager does let's take a
quick look at the email you a component
to contain
and houses forms the basis for how
archive manager work
an email contains metadata
that information which stored in various
steel I just got Jack
day message body it also contains files
for attachment as well as security
information but we take the meta-data
that information which is already stored
field store that
in the people database portion apartheid
panic
we use the security information take
Active Directory
and use that is our scroll down a
security model
with an architect and then we take
files or attachment and store those in
an NTFS
flat file story and it sparked very
straightforward approach
we do this on purpose
we want to take advantage inherent
properties in the email
to present a solution that works well
that sufficient and doesn't require
an extended skill set with which to run
and maintain that
take a look at it
archive manager archive manager can
capture
messages for archiving in want to play
one is through the use of exchange
journaling
and the other is through the use of our
store manager one can be used without
the other
both can be used together this slide
presented from the journaling point you
which most of our customers
please note I'll journaling is not
required
recommended in a typical implementation
we would come and installing instance
archive manager
we would then create an archive manager
user mailbox
Exchange environment and then turn on
exchange Journal we can also use a trust
application setting
replied mixed environment reply fired
from this point forward
every time a message comes through the
Exchange server
copycats pushed the archive manager
user mailbox at which point we process
that message
processes are running an algorithm
across that
to create a unique ID was established
unique ID or fingerprint will up this
message
we go ahead and move it to the archive
manager platform
and this is where things get pretty
interesting take a message body
meta-data and that unique ID and store
that in the steeple
database portion archive manager we can
actually
separate the attachment from that same
algorithm across
each individual attachment store the
attachment exactly once I'm
in the NTFS FAT file we can maintain it
cable within the steeple database
associations between
give an attachment and offline hand 100
10,000 messages
that attachment maybe part we drive to
significant benefits from doing things
this way one is
tremendous torched we get absolutely
no attachment replication within our
Titanic
other solutions in this space they talk
about
thing going to think about messages and
attachments take that statement very
clearly
they treat unique message with
attachment
as an object as a result if you have a
new and unique message
with the same attachment on it you get
attachment replication
and increase storage we treat both
message as an object and the attachment
as an object
go as a result we store far less data
other solutions myspace pepper 100
gigabytes
you ingest from exchange you may have
anywhere 225
just 300 gigabytes toward New York 125
to 300 percent Park
we actually present an archive that is
typically sixty percent
smaller than exchange we ingest a
hundred takes from exchange
we expect store about 40 in New York
typed second unique benefits you get
from this
when you go to Discovery especially
discovery
centered around out looking for it
attack contract
perhaps proposal you now have the
ability to not only
search across the body is attached but
when you go to look at the results you
can protest and Matt
quality emails that contain the
attachment
cain't key phrase you're looking for or
you can say you know what let me take a
shortcut let me go rights to document
felt once I find the document I will
look at always email
that docking is those so I can better
understand
contact how this document it's within
the organization to send it to
what to do with it now what we have to
screen out
let's talk a little bit about sizes that
databases stylized
files toward the bottom straight use the
example of a hundred take a bite
exchange being ingested into archive
manager and as being approximately 48 an
archive manager
represented by the steeple databases
filed in a typical implementation
sequel database will contain about 10 to
15 percent
archive information I love that forty
taking the sample
respect to have about five th in the
state
there's about one to two percent reserve
full-text indexing part make
and then in the file store in this
example we expect to have about
3048 a factual storage
so again balk at the storage growth will
be in the area of class file
even with the way we think alike
archive manager also provide schools to
back capture information how to exchange
to back capture PST information migrate
that
into archive manager helping companies
eliminate
PST wheatly and we also provide the
ability
to ingest information email messages and
attachments
directly from legacy tape drives into
our type manager
without doing full restore sanity
exchange
let's not talk about store manager
component
in the absence of journaling those
companies that
for not Journal email we can use store
manager component
as the primary archival tool
store manager is also always use to
managed exchange store
in the example I used previously we
talked about having
100 gigabyte Exchange Server and a
archive 40 gigabytes basically a more
fishing replica what in exchange
we can now use store manager step
policies
against the Exchange server policy might
be something like
archive all-male as it comes and
but let stripped message it meaning
removing
the attachment and the body of those
messages
from exchange once they reach 31
database to after thirty day
and we strip message again we removed
the body
and the attachment or you can have a
setting that's just the attachment and
we leave behind the other meditate
email is represented with an exchange
outlook
much as it is debt now we do this
without
any client-side software any softer on
the Exchange server itself
basically rely on three service account
between exchanging archive manager
well as the outlook for
to as a result we have a very
non-intrusive
very the most experienced we go ahead
said our policies in this case going to
be a strip after 30 days polity
store manager goes then begin doing just
that
stripping out the content to be message
representations
rate you stayed Exchange database being
reduced side
we can reduce Exchange database
anywhere 52 ninety-five percent
typical reduction is in the eighty
percent
range seeing that we can reduce
Exchange Server database by
eighty percent so Mike Tampa lot 100 K
clean up a 20k
exchange DB we present an archive it's
only 40 K
we can actually produce overall storage
around not simply reduce the size of the
Exchange server
many of our competitors will discussed
but we can actually produce
overall story around now in terms of
user experience remember that there's no
client-side software
so as a result user experience same
here's a user their Outlook client
all its users email has been archived
all email on this screen shot has been
so
archived and stripped noticed the
highlighted message
has an attachment get it shows up in
exchanges only 5k inside
when user clicks on that it's brought
forward from the archives temporarily
restore to exchange
as a phone message with it 8 megabyte
attack
now that is a temporary restoring to
exchange
store manager well actually process that
mailbox
process the holster ongoing basis what
comes across this mailbox
see that this message is once again out
policy and simply restrict that message
to maintain the smaller Exchange
database
again no client-side software no
proprietary software
on the Exchange server three service
accounts between exchanging archive
manager
use that the outlook for for OWA users
the outlook for me not support us we
can't use that form to present a
seamless reconstruction that messed
using a sample base32 a strict policy
again
this user if they're looking at a
message that 25 days old
which simply have access to the messages
they do today European OWA
to exchange transaction when I look at
older messages left a sixty-five days
example
this message with the archives and not
available via the outlook for
not court OWA tossing the preview window
you get this message has been archived
please click here to view
with one click the message is rendered
directly from the archives
BI asked with out the temporary store
and to exchange softball Outlook client
seamus reconstruction past just from OWA
and other web-based
email client we get one class 1-click
part
take a look again it storage group
talked about this before when you
consider
how email grossed the growth has been
pretty exponential
uses your Gmail spark seated anyone
original expectations eyes
attachment grown considerably SPLOST
stressing burden on the email system
those that supported
too many have gone you help fight this
problem
it's great mailbox post in quotas have
served a purpose
in helping Exchange store itself
Exchange Server
out to be up and available but what it
is lets you
is the creation of PST which grow even
faster clip and Exchange store itself
and presents a number
problem such as exposing companies
liability standpoint
when they've got a litigation issue over
their head
PST can also can often be legal
minefield
you will exposing companies to liability
they may not even know they had
archive manager you have a solution that
helps you eliminate those PSP's further
reduce the size of your exchange stores
and really help you deal
with the growth in the in the primary
masking
Park shifting that from
an exponential growth pattern in the
former exchange stores and then PSP's
into one that is managed
through policies based on time and
messed
sized and allow you to maintain a much
smaller
health care exchange store while giving
you an archival platform
scale too much better than exchanged put
some numbers behind that
relatively served I'm we've looked at
an organization we said okay this
organization is a hundred thousand
emails per month and
apparently there they're very large
emails these average $100k
size Starbucks average over twelve month
period
we've got one point two million vested
exchange and 120
gigabyte store using archive manager and
compliance
we're not going back in stripping 8 a.m.
est simply
pushing them and archive manager for
better discovery in this case we've got
same number of messages
we've got a significantly smaller
store in this case 58 gigabyte pretty
conservative number
and could certainly be lower than that
in many cases
so in terms of the total storage this
organization now has
manage we'd actually increase that
number for the 120
a fight and Exchange Server to a total
of 178
you combine that with your cat
when we take the next step using those
policies in store manager to reduce the
size
Exchange store
now we take an email server with 1.2
messed
increased at store size 128
down to sixteen Jake bring 87 percent
reduction
the archive manager server States same
and now we're actually managing
73k storage as opposed to 178
that we had previous and we can
overall reduction in storage from the
original 120 gigabytes
Exchange database
down to the new 73k combined archive
manager
Exchange database 39 percent stork
took an archive manager can help you to
reduce your
overall storage around email mask
let's talk a little bit more in detail
about the st.
PST obviously
are becoming a concern to many companies
we often talk to you
email administrators who simply want to
get rid of them
soon as they can but they know there are
challenges status well
we have a couple different schools that
we used to help different companies
that want to achieve just an object
first horse called are merged
and this typically as a set companies
that have pretty strict quotas
and as a result have users that not only
have PSP
but have created folder structures
around those PSP's
to organize their lives and do their job
on a day-to-day basis here we have a
user in this example
Lawrence Russell you can see that his
Outlook folders
representative being stored in the
Exchange server and that he's got
personal folders PST that a reader
stories: local the track perhaps
fileshare customers to allows us to do
automatically tech the PS teaser in the
environment and when we merge those
into the archives we actually migrate
those ru
exchange sir at which point
we pick up and preserves the folder
structure
and its functionality so as a result
especially transform those PSP falters
into additional outlook salt as Outlook
folders
they are now available to be managed by
archive manager in terms store to pick
up either stains 30 45 or 60 day policy
against the PSP's just like we did
the other e-mail nested are the only
challenge to this approach is that
because you are bringing the
through the Exchange server every time
you
you swallow does PST you have a
temporary
I insignificant increased in the size of
the exchange store
I was very reduced Exchange store by let
eighty percent we should have plenty of
room
to accommodate he number PST as they
come through that system
but if you're very large organization
you still may have to do this migration
relatively small chunks and it may take
more time than if you're
take more ball import approach that's
why we have no virtual
step toward to collect import these
tools are often used
by large organizations that simply want
to get TST
cleaned up as fast as they can and into
the archives for
eDiscovery and legal per they can also
be used in conjunction with the merch
store
for those organizations that want to
preserve the PST folder structure
outlook for certain users but are less
concerned for other types users within
the organization the collection import
tool
bypasses the Exchange server altogether
when you use these tools
you basically set up a PSP repository
and then begin migrating PST
to the repository once there at that
collection point with you
a balk import others PST directly and
archive manager
and again bypassing the exchange that we
can use this tool
either liking them from desktop file
servers one in the same as far as we're
concerned
I can move them to a repository and and
bulk import directly is our task manager
so with this approach we do not preserve
the folder structure
that's within the outlook you
we do however preserve the folder
structure within the archive itself
to any user that has the archive manager
user interface
to look through and manage legacy email
they will see that same PST folder
structure represented
from the archives measures in the first
slide
we talked briefly about sharing
information
from archive manager other line of
business applications
when companies today form their
requirement
and when other vendors in this space
talk about
capabilities of their archival solution
typically
talk about it in terms of to play first
play
being management storage management
exchange
help Oct second play is around
eDiscovery and compliance Arcot
and at Quest with archive manager
we certainly a pro addressed both of
those
to fundamental area but we also
bring third plank the discussion and
that is
knowledge management knowledge sharing
giving
users better act fast the email that
been there
part when you deploy archive manager
this is a fringe benefit you get
basically
the mail server today contained
corporate information but it's not
necessarily corporate data
it's not structure property when you
deploy archive manager you essentially
transform that data
hierarchical structure into a logical
database structure
and transform it into true corporate
data and it can now be shared
with other line of business applications
within the organization that this is a
topic I can't you just
to in the next thirty second but please
asked about whoever you're talking
request
ask them to to learn more about how you
can use an email archival system
to increase productivity and efficient
and give you one example
ok but your memory I must take a look at
a little the RM that we used to running
house years ago
you'll notice there's a lot I can name
rod Drury right side here and let's say
that prodi's
get the call from this gentleman down
here are sealed
and built on a plane and says Raj
sent me a proposal last month haven't
got back to you
I have a minute or two right now but I
tell me to turn off my cell phone
discussed this with you briefly rock
scrambling trying to figure out
where he saved it what folder might be
an what's the best way for him to
go back to exchange and look for that
message
or because he knows that there's been
integration between archive manager in
this trm
you can simply click on the at sign next
still today
and when he does that it actually run
the query
against archive manager for all emails
between
still and rot and shells the results
attacked very
with in CRM this is a very basic example
how you can drive derive additional
benefit
from R Type Manager with relatively
easy integration whether it be simple
URL passes
for open API integration in regards
implementation
archive manager compared to others in
the spaced
bar easier to implement maintain
for from a storage perspective
we require fourth far less toward dark
head sometimes 16 storage
others stay we don't require any
client-side software
nothing to load on your Exchange servers
so we're very
non-intrusive and low wrist nap respect
in terms of surfers
we have a relatively small footprint
your environment a single instance
archive manager
can sport upward and
15,000 users even more in some cases in
a single instance insisting out
one sequel database server on Windows
2003 Server
and a file share detached
up to twenty-five to thirty thousand
users
were three sir vacation to archive
manager service servers
back to a single dictated
I can't compare to others in the space
this is a
very small but where low-risk
easy to deploy small footprint
inefficient term storage overall we
think we do have a very compelling
solution a high-value low-risk
proposition we give you the tools
to reduce the size your exchange stores
various reasons like to do that as well
as
capture all messages for compliance
purposes if you
and intuitive easy to use and powerful
search capability I can spend our time
to get better access to the information
you need
guard we just talked about
implementation emphasized
don't know wrist aspect of our task
manager
it absolutely it non-intrusive
no proprietary code solution that
based on industry standards up
doesn't require you to load our software
on secure servers back and exchange
back and GroupWise and again we are at a
relatively wrist solution by
high amount of value in the areas
they're going to be
portent anyone seriously looking email
archive which
what I'd like to do now is
close down PowerPoint and show you the
r-type managers user interface
what you should have in front of you now
is the archive manager user interface
now I'm actually
running from a web UI
that's what your cat measure you I S it
is a web UI
and I'm actually on eight different
continents from where this
server-side this is absolutely
a remote demonstration archive manager
you noticed that
you can see and administration but as
well as a search our users capability
and you'll notice that I'm locked and as
myself broadcast or
because I have administrative access
I get to see the Admin button and the
search
used now we use the same interface
whether you're an admin a power user of
some sort
orange average user as school simply to
retrieve lost email
and you debtors search and manage
overall email information
in your are however we control who has
access to what was very
granular security role I read the
average user
I would not see this admin but Norwood
ice-t_
search our users box and I would only
have access
22 search capability i cant my standard
mailbox or mailbox
I go under static mailboxes
expand right past mailbox you'll notice
that there's folder structure here
I did not create this folder structure
with an archive manager
archive manager when an and look to
exchange outlook
said what is the folder structure this
user and recreated dynamically
within our Titanic we want this
interface to be easy to use it to it
spot
to as a result we consistently maintain
an update
folder structure that outlook in the
archives any use it in here
can navigate system that much you can't
be here we also have the ability to
archive
public folders in addition to
the standard mail box with an exchange
let's go ahead class back the time being
take a look at custom mailbox custom
mailboxes
are want to stay you there either search
results but a pain
basically copied and pasted into a
mailbox for future reference or they are
save search based on email address or
tell me
so you can use a custom mailbox that
especially states search per couple or
three one would be
for productivity per if you had a group
people in your organization shared
account let's stay
and worth always copied on all the
emailed
to that account but there are times when
they could really use axed
that people at a trade show for the
people in the office
8 figure out what conversation take
place to be email
taking provide a better level of
customer service so what you might do
for that team people
just create a custom mailbox says all
your email
our company all email sure from
spark customer and grant access to
custom mailbox
within our task manager to that specific
group used no one else have access to it
you wouldn't be firm with an exchange
sleepy
within our Titanic another way cutest
use it in a legal setting
many organizations give legal their own
console and it requires
Russian that other archiving companies
provide a separate consul legal
discovery typed requires training
specialized console somewhat cumbersome
to use
with archive manager we basically give
them
this this interface extended
capabilities
wireless capability maybe search all
users
now organization may not be comfortable
giving
legal four hr wherever it may be a the
options search our users at any time
so you can restrict that and you know
what we have investigation
please come to me and let me know what
parameters are and ask that you up a
custom mailbox
they might come back and say well this
investigation is
I wanna see all the emails between our
company anyone at the company by the
name
drop at which point it. we can create
this custom mailbox
and give the right to the but they to
individual
legal with accessed shoot at custom out
with one click on the drawbridge mailbox
they would begin their investigation by
starting with the
1500 once they have this
subset messages they can go ahead and
final result
for example put in the word presentation
PST and asked system to
whittled down the 1600 best into a
smaller
you'll notice
in this parchment box sp built the
criteria
you will the additional information
appear
that box is meant as a prompt person
doing it
star free in case they do not get their
anticipated
result
checked theatre simply misspelling
they're looking at the wrong
users whatever that may be we've now
reduced to 1500 messages the original
custom mailbox
down to 35 let's go ahead reduce it one
more time
look at additional search criteria here
we're going to
put in a partial email address also used
display name in this field
and we're asking systems and now apply
it
an additional criteria any email to our
from
anyone with partial email address ass
but
again packed parking spot
there are first-year criteria and I'll
third criteria
added follow
and with that we get it down seven
masked
now we have a preview capability the
right side here
don't you go ahead an open net
at which point we can scroll down
and review the mast we find one
or
we can simply economist okay
that we have our message let's take a
look at it across the top
you mostest toolbar reply reply to all
so on and so forth this would be the
Standard toolbar
that you would give to any user but
you've given the UI
just basically helps them and we search
for email
but get that email back for it someone
made below that we have tabs for
typically refused more
how are you spokesman legal HR perhaps
and you have the ability not only to you
the message
but to review and make comments around
you also have the ability to review
header information
if the message was captured journaling
you the Journal report you access just
three from within the arc at
and
you can't act fast
the semester has been K message can
have multiple tax and
tag is used to group together seemingly
disparity at so it may be used
in the case to legal discovery or
perhaps
productivity let's focus on more round
discovery at this point so let's say
that I
am a case manager and big issues that
come up
and I need to establish sense some sort
and I need to
use email support just set I might bring
a team of people
into my office today right here that
we're trying to prove
white be very creative in how you go
about supporting this
so go ahead and searching tire archives
look at any angle you can
when you find an email that you think
relevant go ahead and tag that message
matter number 11 your team goes out
there and
for my came in this case and they start
looking at Masters in tagging want to
take think
help our cause to what I can do than
is I can't wait a week or so and come
back okay I want to research based on
tagged
a lookout matter number wait a minute
when I first set this up understates
searches I
States search call matter number 112
with 1-click
outperform this query
its gonna bring me back any email
anyone on my team has tag is relevant
tagged with
matter number 11 once I got the
outside obviously we're you them and if
I want to maintain the tag I can do that
at no script
such as I think this may be the single
most important email to patch
make sure we used or I can remove a tag
to remove a tag that out
such as I thought this wasn't relevant
because
now let's assume that I'm pissed
make had legal department and I might
not always remember to
perform this point click accessed
your best I go to my state Search tab
thanks click on RSS I can actually
use an RSS reader Real Simple
Syndication
an RSS reader to perform that search on
a scheduled basis
my perhaps and only notify me
when I you result work you my team
doesn't
tag me think as relevant the next two
days I will knock any notification
at twenty investors that have been
tagged next time
32 runs any notification thing I Q
result
we're just trying to leverage
other technology to automate processes
much as we can I taxable earnings those
people that need it most
but go ahead and do some attachment
Patrick searching at this time
I discussed before
how archive manager is unique in the way
single in
attachment there are two primary benefit
that one is tremendous storage
efficiency helping to reduce
organization
overall story around email the other has
to do with how we
search for data percent result
that so in this case let's go ahead
and do a search in a phrase
in this case the phrase will be smoking
gun well I could ask
system to do with other archiving
solutions doing that is present
all email that contain the attachment to
contain
phrase instead I'm research our users
and ask system
to bring back all the attachment may
contain sprays
smoking gun
and with that we get a list 236 docked
we've not been presented a list
messages last docked but go ahead and
get back
left bank
you'll notice when I click on eight
different
attachment or file
St data to the right change it here we
see
attachment or document itself and we can
retrieve a North you that doctor there
and below it we get a list of all the
emails that document ever appeared on
I click on it actually is this
I get to see if this document has ever
carried
different file me so if someone wanted
to take an important document
rename it and then send it to an
external address
two companies are hoping to work for for
example archive manager which
track that file name change which show
that innocuous name is actually
same as same document to carry
confidential
company information on it and
track entire transaction show that an
individual actually said
that document to a first-half station
when I'm back in the message field
you can see that to contact us back
print within the organization
go ahead and click on a message I can
simply open it up
and in this case
see that that is gonna many attachments
that withstands Michael Van Norden
to bill Norman back at you out when we
do attachment searches
not relegated simply doing word searches
weekend search for other attribute
such as file size: file name:
file type partial file name: a lot
flexibility in terms of how do you
search
forecast let's go back to the point
about
deficiency of searching for attachment
as opposed to emailed when
looking 4th Oct I go ahead run the same
search
and a quick email that attachment and
percent a result
much like our competitors and that is
show me all the
email messages that contain the document
okay not great
so instead of 236 documents
I get 1,162 mast
so obvious I can refine my search
results by putting
additional person perhaps for changing
the criteria
from attachment to I email subject and
body or user
but I really need to just
look for an attachment really limited I
can open the first email Wednesday
okay there's three attachments like an
open each of the street actually
which one dance craze and I've got
well over 1100 best still go through to
the point is
at being able to present the results
from either
email centric or an attachment better
you provides companies that are doing it
text investigation with a much more
efficient way
get the specific information date but go
ahead
and clear this search and I'll just
focus on one more steak search
and supporting perhaps
to under safe sir
is let's go ahead work on just
client I'm this is a search
that we get a specific demo have
prospect at one point that is
we created a compliance user's mailbox
the original spot from the customer was
that they wanted to
stake man small group of users and
there's
within their organization subject to
compliance into a separate store
and archive that store differently years
we showed him a way that they could
simply archives with their current
structure and simply carved out those
users
virtually so we put all those users into
what we call a compliance custom help
he represented your fine users
we can create a search which said search
that mailbox
and look anywhere where the subject or
body email
can change the workforce resources
market news in any order
what they appear within 20 work as we
open a female we can state that this
definitely is Street
here we have market news course
resources
obviously within 20 word archive manager
is very flexible
very powerful in terms of the types
there can you can do
how easy it is Structured Query help
quick to get
results back now with searching
this type searching across all users an
all-male I'm
it certainly carries with it great
responsibility and
system such as this need ways to
ensure that use property
so we provide such reports as search lot
search login last
do various things with it but fault is
all users
for today smoke quick all used
today report and basically what we're
gonna get is a listing
also searching that has been going
on in this instance with the most recent
list first you can see my name appears
because I've been doing of purchase for
this damn
you'll notice that date/time stamp
and when I said that this particular
server
on another continent the by today
tomorrow
timing 3:15 a.m. I am correct
you also noticed that we have a search
of steel
it says no that means i've been
searching my only
that which I have right to you as
defined by Active Directory
exchange last and archive manager and if
it says yes
that means i've been searching other
male
outside Mike ball sack to the right
we've got a summary
search criteria I'm auditing on someone
else auditing
bread I can see what type searches Brad
for me if I click on any toes there are
links they will recreate
search for me but I will then become
part of that pay monetary
so you'll notice here
we've got no series yesterday's from
does
when you look at these yeses you may
find that address is doing a demo
or you may find that I'm searching for
thank you would expect I'm trying to
look at the CEO's compensation
planner fellow employees retirement plan
any distinct and you may be the concert
audit report run it at
point with be questionable accessed when
we're on a questionable access report
we have to choose specific user affair
with me for just a minute
located user
then pick a time frame this month
hopefully I'll get stalled and search
now system is gonna look for any
messages
I use my administrative access to read
that were never stand to her from me
you can see real quick from into
my name does not appear these are
messages began
never sent to her from me never would
have been able to view them
I'm last I had administrative access to
archive manager now let's say that you
review these messages and you're more
concerned than you were before
you're not quite ready to confront me on
this issue and you want to monitor
my activity players that are assessed by
yeah
we can use that to have the RSS reader
perform a search
perhaps on an hourly basis or maybe just
at the end of the day
4 o'clock and I'll be notified
administrator will be notified any day
that this individual be someone else
male an archive manager
one last report I want to take a quick
look at stores
just export this one point out one sec
here I talked before about how
efficiently are in terms does
singling being attacked we go into
dissection you can see the number of
attachments that we process
exchange was in excess 264,000
ninety 1,650
are actually true single instant
attack we were able to read out 72704
detect duplicate
that result tremendous toward stamped
that's why we're able to not only
produced
sized your chain stores but reduce your
overall storage commitment
around in a more in-depth demo
I would take some time right now to
going to the administrative side
sent baby out show that to you but
wanting to keep this
to a reasonable time frame take state
that for a live demonstration
but as you notice under the
administrative side you have everything
at your disposal to manage archive
manage
man login mailboxes for mailbox Simon
manuscript individuals maiti apply
security role to individuals
create message policy these policy such
as trip after 30 days
strip after 45 stripped sixty
this is the place you why does best
policy and as a matter fact I think I
will text you penetrate
protest let me step to recovery more
still we have policy assignment mail
server management
data loaders exclusion rules use when
you wanna keep specific types
messages out of the archive all together
message tag management
medication mode and
download export take a quick look
message about and we'll take it
but the only 1 I've ever created message
policies
can be wanna three different policies
for the Beatitudes I'm
likes to mister actually it'll be just
changed the way
stripped but message policies are either
export to leadership an export policy
is a copy part
that is gonna go ahead and copy email
how to exchange putting archive manager
but not modified
change at all now be typically sense set
against and Exchange Server in order to
back after all that in Spanish
so got a hundred takes Exchange Server
go ahead and copied it down and our cat
measuring expect to have about 40 take
staying with my camp beginning we don't
have to leave power
Italy policy is typically set against
the Deleted Items
mailbox exchange so it might be
anything that is Dan Deleted Items
exchange
seven days go ahead hardly exchange as
long as
halfback copy in New York strip policies
most common
is typically applied individual
mailboxes
for group mailbox you will
and they will the policies that again
remove the content messages from
exchange but leave behind the key
meta-data
28 not change their appearance to the
user come within Outlook
so here we got a strict policy
that's very crest strip all messages ok
30 days
more typical number be 30-45 first text
gonna do it regardless size scotteri
makes here
glossed over and we're gonna go ahead
and delete the message shell that is
that meta-data left behind exchanged
represents the message
after X number day this is 365 days
this policy
that may be all well and good your
organization you may want to preserve
shells in other words give users access
to messages through Outlook
for two years which case you're putting
730 days in that spot 365 let's go ahead
and take a look at server
in the mailbox just data policy likely
impact they have
to really go ahead and look at your
email server
you can stay store manager component
enabled
it runs 24 hours a day and the default
policy
best fall I have to know export policy
so basically this policy says
go ahead and just copy things into the
archives
anything in the Inbox 10 items or to
leave night
copy it into our task manager anything
that in the public folder structure
not only copy it but as ages ten days
strip the content at exchanged
I Exchange store out this mail server
policy
can be overridden by
user's mailbox out let's go ahead and
now blocked under
this case to be made
the policy that applies to me been able
to restore manager
spot checked that's good and we've got
my strip after 13 days politics by
default which applies inbox sent items
and what applies to leave items however
it too is OK
and the override policy Italy after two
days policy
applies to only mightily died
to review anything
but in my inbox 10 items in exchange
will be stripped
thirteen-day so I open a message that is
10 days old
I open it from exchange open a message
that is 21 days old
it actually open from the archives and
pushed back out
the Outlook client after one year
i've a message shell policy your call
365 days
after one year I cannot you
any messages older than a year okay so I
F one year and beyond I cannot you
messed in Outlook
I would have to use the archive manager
user interface see a message over
one-year-old with this policy and if I
delete
any email two days later
it hardly data exchange only way
state the archive manager it
it's a fairly strict policy your
organization certainly not have to apply
it that way
you could have messed shells interview
five years
and you could have no override policy to
leave items
and you have five years worth deleted
Mac shelled your deleted
items mailbox well we basically have a
very
flexible tool that allows you to capture
all messages
officially search for them to a very
powerful intuitive and flexible
user interface and give use the
trolls and granularity set policy
different types of users that best suit
your needs and there's
that folks
is an overview archive manager hope you
found this to be useful
if you have any additional questions
please contact your class representative
and schedule a follow-up call or
follow-up demonstration presentation
what can I want to thank you for your
time and attention
and hope you have a great day