How to View a Group Calendar in Outlook

Follow this step by step tutorial to learn how to view a Group Calendar enlisting all your meetings in Microsoft Outlook

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Microsoft Outlook helps users to manage personal information and to communicate with others. It is an effective software to manage email messages, appointments, contacts, tasks etc. The many options of Outlook can be explored and utilized to their best by following these simple tutorials. Different meetings can be marked in your Group Calendar in Outlook against specific individuals. Different options to view calendar in Outlook are also available such as Schedule view, Individual or Group view. Follow this tutorial to learn how to view a group calendar in Outlook.

Step # 1 -- Create New Calendar Group

To begin managing your Group Calendar in Outlook, move to the 'Manage Calendars' section and click on the 'Calendar Groups' icon. From the menu that appears, select the "Create New Calendar Group" option.

Step # 2 -- Assign name to Group

Type in the name of the Group and click on "OK".

Step # 3 -- Click on 'Group Members'

Now select the members from the list that you want to include in this Group and click on the 'Group Members' button.

Step # 4 -- Change view of Calendar

Once created, you will notice that we can view the entire group schedule. You can change the view to Monthly, Weekly and even Daily.

Step # 5 -- Set 'New Meeting'

You can even choose which Member's calendar is displayed in outlook. All you have to do is mark on the checkbox next to their names. You can remove the complete calendar from view or view Calendar in Outlook using the 'Schedule View'. You can also minimize the Group Calendar by clicking on the small triangle next to the group name. To set a meeting with the whole group, click on the 'New Meeting' button on top or select the "New Meeting with All" option.

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Closed Caption:

in this tutorial we will teach you how
to view a schedule for an entire group
in Outlook first of all move to the
manage calendar section
and click on the calendar group icon
from the menu that appears
select the Create new calendar group
option type in the name of the group
and click on OK now select the members
that you want to include
in this group and click the group
members button
once created you'll notice that we can
view the entire group schedule
you can change the view to monthly
weekly and even daily
you can even choose which members
calendar is displayed in Outlook
all you have to do is take on the check
box next to their names
you can remove the complete calendar
from the view or choose
each individual in the group you can
also minimize the group calendar
by clicking on the small triangle next
to the group name to set a meeting with
the whole group
click on the new meeting but non top and
select the new meeting with all
option once done a new message window
will open
notice that with this option a new
appointment will be created
with all the members already invited