Word 2013 for Beginners Part 16: Using Find and Replace in Word 2013

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Having difficulty finding what you are looking for in your Word document? A quicker way of finding text in a document is througfh the Find and Replace dialog, which is what Toby talks about in this lesson. The Replace feature also comes in handy when you want to replace words in a long document where manually doing so would take up most of your time. With the Replace feature, you can replace multiple identical words with another more preferred word in one go. Saves you a lot of time and effort! Toby also explains how each of the buttons in the Find and Replace dialog functions. Some of which are Match Case, Find whole words only, Use wildcards, Sounds like, and Find all word forms. Watch to learn more!

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Closed Caption:

hello again and welcome back to our
course onward 2013 in the previous
section we looked at the use of the
navigation pane and one of the uses of
the navigation pane is to find text or
other objects within a document now
there is another way of finding text
within a document although it largely
overlaps with the method you saw in the
preceding section and its uses a
dialogue that's been a feature of word
for a few versions now and it's the Find
and Replace dialog that's what we're
going to look at in this section now the
exercise I'm going to perform on this
file is to replace the word choose in it
everywhere that occurs with the words
select now i don't know how many times
the word choose occurs in this document
at the moment within this document the
cursor what's called the insertion point
is before the word reading there in the
sixth paragraph so it's just there on
the Home tab the right-hand editing
group at the top there is find and we're
going to go for the second option which
is advanced find now if i select
advanced find I get the Find and Replace
dialog now it's a pretty straightforward
dialogue to use you type in what you're
looking for in this case choose and you
click on find next
now watch what happens the insertion
point is just before the word reading
paragraph 6 click on find next and it
finds an occurrence of choose in
paragraph 7 actually the reason I
mention these paragraphs and paragraphs
numbers is to point out an important
difference between this and using the
navigation pane and that is that when
you're using this find and replace
approach the fine starts at the
insertion point so it starts where the
cursor is now and it carries on from
that point to the end of the document
when it gets to the end
the document it goes back to the
beginning and cycles right round to
where you started from again
so back in to find and replace i put the
cut the insertion point back where it
was at reading I'm fine next finds to
choose fine next quite a bit further
down the document you can just see that
one above the dialogue again there's no
navigation pane here to list all these
occurrences as you click find next again
and again it just hops from one to the
next and then it's getting towards the
end of the document now click again
click again and then before too long
it gets its way back up to the beginning
again and there we are that's right in
the beginning of the document so that is
a pretty straightforward way of stepping
through the occurrences of the word
choose in this document in addition to
being able to do a straightforward find
like that there is a button the bottom
left-hand corner one here more if you
click on more it gives access to a
number of other options which are
basically very similar to the options
that you get in the navigation pane so
you have options like match case find
whole words only etc now in addition
there are additional options down here
i'm not going to look into these now but
i'll briefly describe them format and
special you can look for the text that
you're looking for in this case the word
choose with a particular font or in a
particular fun or with some kind of
special characters in or around
so it is a very very flexible and
powerful way of finding now the use of
format and special and many of these
options is outside the scope of this
course but that's another great Harry to
experimenting and if you're looking for
something in a large document sometimes
been a narrow it down with some of these
additional options can be really helpful
ok so let's get back to what we were
intending to do which is to replace all
occurrences of the word choose with the
word select now i'm going to remove
these options by clicking on lace
remember that button said more before
and i'm going to click on the replace
tab and when i click on the replace tab
it leaves my find what they choose but
lets me specify what I want to replace
it with
I want to replace it with select now at
the moment I have an occurrence of
choose actually highlighted so having
typed in the string of characters the
text that I want to replace it with
select i can click now on this button
which says replace when i'm doing find
and replace inward using this dialogue i
was do a little test first as a sort of
sanity check
so click on replace and let me just move
that dialogue down again where that said
choose before you notice the word select
has gone in its place and automatically
find and replace finds the next
occurrence and I could replace the next
one if I wanted to I wanted to do
another check so let's replace again
yeah that looks fine you see it says
select there now once i'm happy that
it's working correctly i can click on
replace all click on replace all
and word sista me all done we made eight
replacements
click on OK and the jobs finished now
one thing worth pointing out if you're
doing an exercise like that and you
don't really want to replace all let's
suppose that I decided I was going to
put these back i was going to change
select back to choose everywhere and i
started by saying fine next
and on that 1i click to replace then I
came to the next one and I thought I
don't actually want to replace that I
want to leave that one like it is you
can skip one by instead of clicking on
replace just click find next and then it
doesn't replace that occurrence so you
can go through and manually choose which
ones you want to replace which ones you
want to skip over that is to leave as
they are in effect so that's basically
how find and replace works on talk about
one other option here quite quickly the
Find and Replace dialog or its earlier
equivalents has been around a lot longer
than the navigation pane and one of the
options that existed then and still
exists now is go to which is actually
within the Find and Replace dialog as
well I click on the go to tab it
actually gives you a way of going to
specific points in a document now to a
large extent people now tend to use the
navigation pane for much of this
functionality but this is still here so
if you want to go to a particular page a
particular section particular line a
bookmark comment various other types of
objects within a document that's one way
of doing it
some of these won't mean much to you at
the moment hopefully most of the world
by the end of the course but you may
well find a use for go to later on so
that's it for now on this section i'll
see you in the next one
however once i'm here from Simon Says it
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