Microsoft Outlook 2013 Training - Junk Email Options

Microsoft Outlook 2013 Tutorial - Calendar Options

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In this video tutorial, discover practical techniques for dealing with junk email in Outlook 2013.

Get the full course on Outlook 2013 course here: http://www.simonsezit.com/courses/microsoft/microsoft-outlook-2013-training-tutorials/

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Closed Caption:

welcome back to our course on out of
2013
in this section we're going to look at
junk mail sometimes referred to as spam
and there are some pretty good
facilities in outlook 2013 to help you
to deal with junk mail if you are
already using or you plan to use a
third-party product such as one of the
semantics or norton products and the
Kathy product kaspersky product there
are a number of really good products
available then to some extent you need
to mesh together the use of those and
your use about not 2013 now I have no
idea which of those products you're
going to be using so I'm really going to
focus here on the facilities within
outlook but you do need to be careful
most of the good manufacturers of
antivirus products will have some
instructions on how to setup outlook to
work alongside their product they may
even have a piece of software that
connects their product and outlook
together in some way but there are quite
a few of them and I certainly can't go
into them all here so as i said i'm
going to concentrate on the outlook
aspects of this now the first thing to
note is that on the Home tab in the
Delete group there is a junk button with
a drop-down and from that drop-down you
click on junk email options and what
we're going to do first of all is to
enable junk email options so click on
that and you come up with the junk email
options dialog for the selected account
i got my tobe I account selected at the
moment now this particular dialogues got
a number of tabs and i'm going to
explain to you what these tabs are but
first of all let me just look at the
titles now one of the fundamental
aspects here is some lists and we have a
first list which is a safe senders list
and the safe senders list is basically a
list of people who you are happy to
receive email from
basically you consider any mail you get
from those people to be safe and one of
the things you can do when you're
working without not 2013 is to add
somebody to your safe senders list
adding them to that list woman that any
mail you get from that person will be
considered safe and won't be treated as
junk now the safe senders list can
contain individual email addresses so it
might be an individual person or it
could be a domain you could say anybody
from this domain is safe now alongside
the safe senders list there is a blocked
senders list and the blocks and is this
is if you like the opposite email you
get from names on this list or from
email addresses from domains on this
list is automatically blocked and will
always be treated as junk mail
now in addition to the safe senders
that's the good centers and the block
centers that's the bad people you have
the safe recipients list and you
consider an email sent to addresses or
domain names on the safe recipients list
will never be treated as junk mail
either so you're always happy to send
email to those people
now the last tab is also quite an
important one is called international
and it covers too specific but very
wide-ranging situations
first of all if you want to exclude all
email from a country or region with a
specific top-level domain code you can
so for instance if you wanted to stop
all email from any domain code the ends
. MX click on the block's top-level
domain list you could say go down to MX
and you'd effectively say if you take
that and click on OK
I don't want to receive any email from
Mexico so any domain that ends with . MX
top-level domain Cody's MX I don't want
to receive so that's a very drastic way
of stopping any top-level domains
and similarly the second list the
blocked encoding list says I do not want
to receive any email that is encoded in
this way such as Arabic Japanese these
maybe particular character sets or
alphabets that you can't deal with any
way you might just say well even if I
can deal with those I would understand
what they were anyway so there's not
really any point in delivering them to
me so you can block either or both of
those and choose from the available this
to be specific about what you don't want
to see so having seen those let's go
back to that first options tab again now
basically the settings here give you
grades of protection and at the moment
and by default
I've got the lowest level here no
automatic filtering mail from blocked
senders is still moved to the junk email
folder so if I specify that somebody is
a block sender the email will still be
accepted but it will be put in the junk
email folder i'll be able to look in the
junk email folder later maybe just check
the what's in there really is junk
if i were to choose the next setting
which is low then out of 2013 starts to
use a little bit of its inbuilt
intelligence and it will move the most
obvious junk mail to the junk email
folder now it will be using those lists
but it will also use some intelligence
as well if I moved to high most junk
email is caught but some regular might
be caught as well now in this setting it
still uses intelligence but it's a
little bit more draconian and what it
does it feel like it's a little bit more
suspicious and there's an increased
chance that regular mail will get moved
into your junk mail folder or folders
now safe senders you're still be fine
block centers will still be blocked but
there is an increased chance that people
who perhaps you haven't defined in any
list but are actually perfectly safe
people to send to you they will get
moved into jumping so you need to check
your junk mail folder more
often say flis only is one where only
mail from people or domains on your safe
senders list or safe recipients list
will be delivered to your inbox so if
somebody isn't on the safe senders list
or the safe recipients list then their
email we'll just not get to your inbox
it'll finish up in your junk mail and
one other very important control in this
dialogue is this one this checkbox ponen
manipulate suspected junk email instead
of moving it to the junk email folder if
you're very confident in the setup of
your junk mail options then you can
check this box and instead of junk mail
being moved to the junk mail folder it
will be permanently deleted so it's out
of your system
you won't even necessarily notice it's
ever been there
I tend not to have that set partly
because I've got good antivirus software
running as well and partly because
occasionally i find that something's
been marked as jump now that isn't
really and i am prepared to spend the
time just going through the jungle from
times $OPERAND time and making sure that
nothing has slipped through but that's
very much a case of personal preference
the other thing you probably notice was
that when we switched on low
first of all there these other two check
boxes were checked and either or both of
these you may want to disable this one
disables links and other functionality
in fishing messages this is one where
it's trying to get you to log into a
site like a bank site that isn't really
the Bankside it's actually disguising
itself with something else and this one
is one where there are suspicious domain
names and email addresses something
attempt to pretend to be one domain when
they're really something else perhaps a
slightly different spelling of a domain
name that you would otherwise considered
to be safe
so these are basically the various
options that you have I generally have
mine set I the lower highlights put it
up high for now you can leave these two
checked and that one unchecked click on
ok and then what I need to do is to
basically
process a couple of my incoming emails
and i'll show you what you do once
you've done this once or twice you'll
find that it becomes more and more
automatic although from time to time you
will need to look at something a little
more closely so for the toby do i
account that's now process some incoming
mail microsoft email i considered to be
safe if I right click on that particular
message and click on the junk option
near the bottom i get an option do I
want to block the sender no never block
sender of course never blocked senders
domain now in this case anything at
microsoft.com I'm going to trust so i
click on never blocked senders domain
the center of the selected message has
been added to your safe senders list
I'm gonna just suppress that message
click on ok just go back into junk
options again on safe senders lo and
behold at email . microsoft.com anything
that i get from an email address the
ends like that will now be considered to
be safe now let's look at a different
example what about Steve now Stevie's
actually writing from one of my domains
but this street
steve is a special case let's say that
for Steve click on junk never block
sender now let's go back into junk again
let's look at the safe senders now I've
got a domain at email . microsoft.com
and an individual's Steve at Toby on.com
and that's basically how it works if I
also had an incoming mail from somebody
that I didn't want to get mail from ID
block them and they'd appear on my
blocks in this list so that's it setup
of junk mail processing in outlook 2013
that's the end of this section i'll see
you in the next one