SAP MM - How to Send Purchase Orders via Email to Vendors Automatically

In this video, you will be able to follow some important steps in order to configure the system to Send Purchase Orders via Email to Vendors Automatically.

I am assuming your system is able (at least) to print (in paper) a PO.

Make sure your SAP is configured to send external messages (emails). Talk to your Basis consultant if necessary. Also, do not forget to add vendor email address on Vendor Master Records.

More details in: http://www.blog.natsolutions.com.br/?...
Sorry, but you will need to use google translate :)

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Closed Caption:

hello everyone here is nothing
from some palabras you today and
how to set up ASAP in order to perform a
male out punch
so the idea is when you create a
purchase order you would like to save
data maclee to your vendor and messaging
me you instead of performing the paper
print out our PDF printout
ok so let's just get started first thing
I'm going to do right now is to show my
actual situation
I mean I will create your purchase order
for cheese vendor to plant just one
pieces and of so if you click over here
messages will be able how my system is
working right now we are working without
putting type stutter new and system will
perform the printouts from the printer
system so we have here the particular
and my communication method i have the
logical destination
in other words my printers is a local
Brinker into will be printed
automatically so when I saved
let's go back when they saved to
purchase order system will print out
automatically saying the immediately
when saving the application
so let's do that just a test ok so if
the printer in your computer using this
configuration as it be
we'll bring trying to Mack Lee so I
would say it is not good right
because let's just say you have created
the p.o and bo is not correct
so at this time you have spent paper and
is not good because it's possible to
waste paper
so here's my purchase order number i'm
using just farm
this is a standard farm France it be ok
you can create your own farm
alright so now i have the most a to what
is happening right now
when we are going to change some
configurations in order to repeat his
test and we are going to sing that
chemically in the mail to our vendor
instead of generating the PDF file
ok so i have here my script
so what I have to do in order to to
perform this changes i am assuming that
right now
your essay p is able to at least
generator print out our and paper are
PDF ok so first of all I have to test
create your p.o and confirm if that a
message to configure if the assisting is
able to print your appeal
ok because they are going to take
advantage of everything is alright
created and change it to an email
message
ok so let's go over the configuration we
have to go on material management
after that you have to go
one per se or changing messages here
messages we have a lot of configurations
ok i will not go to operations because
as I told you before i'm assuming your
system is our edge configure it in order
to perform the messages
ok so first we have to do that just
confirm a sign farm and output program
for purchase order so Chism forms a sign
farm and which problem
purchase order so we are working within
you
ok output mike is new here is the name
what means the new new pick out new p
open crowds here is how you're seeing
the printouts you have a lot of options
number one is HAARP print on that means
your printer will perform the printout
we are going to work with external sends
ok
Jesus configuration choose option is he
quieted in order to stay in the main
menu to the Banger also have two number
two means facts so i'll have to do is
just confirm that you have this
configuration done creating your system
if you don't have I don't have to do is
just copy the one is already working
that means the printer look copy over
here and just change one to number five
what we are doing right now we are
telling the system what program system
would use or should use what farm and
farm protein in what form you have to
work
every and then consulting knows the
metric farm is the standard farm that i
have already show you
usually what we do
we copy the metric for z me true king
are creating a different form
let's just say company your company
don't want to work with just just for
the standard form that just say is not
beautiful farm in fact it's not the idea
is to create a new one so i'll have to
do is change the mid-range here is in
part against because my finger language
isn't part of this okay sorry about that
ok let's go back to the configuration i
will not save because our ad hatches
configuration
okay here it is new European talks
number five the program's the farm
rotating and the farmland name
no need to do anything else i will have
to do
save I will not save let's go back so
this is the first step second step is to
find message types for purchase order
so let's go over there I believe Jesus
on output control messages types
ok i am ignoring the steps because as a
torture
i'm assuming it's already working okay
define message type of purchase order
ok so we are working with you bring
charge just under 1
let's go over this configuration will
just show I really want to do any change
over here
so general that default bellows time
storage system range mayo mayo here you
can
to find if priority
I has . so long as priorities you better
not change so just sure that we have
just figures over here
Mayo title and text this is important
because I wish
ok when when we send them into the
vendor where you have to define a title
so in English we have just just title
mau taito new perches our print culture
i don't think it's a good title
I think we could change so do you knew
oh ok you all to deliver anything else
okay
you're defining the title so what they
wanted a year here and then receives the
me or the vendor will just need five by
cheese title that you are sending a new
peel
ok i'm putting over here
the company name ok i do this thing for
in Portuguese
ok also there is a possibility to change
the taste over here as it says mayo
title and taxes so it was supposed to
rain in performing adjustment over here
I was trying to feel their the body of
the May with some message but
unfortunately it doesn't work
didn't work I not sure yet why when I
will try to discover to find out
are you opposed what we have to do the
archer fixing
ok so I'm just testing right now but I i
believe it you're not work
so what I also have to do processing row
times
here we have a printout is the ones
working nowadays and we have to create
this new one if you don't have just
select the first one copy change
45 and everything the same
ok no need to change anything else so I
have each
all right over here the program the far
from name which is written in this
environment we are working with
subscript we are not using smart far so
I will not provide this information
ok i will live like that and finally you
have partner rules
this is really important because when we
are creating a messaging system must
know to who
the message will be sent and print out
we have three functions over here are
doing address render nearing plant it
just case when we are performing planes
transfers so i have to do is our is just
selected three options and copy of them
using the option five
ok i will not do that because i thought
i'd have at least I have to vendor
I don't have for this jewel well no
problem for testing
I will not save you already have it over
here so no need to do anything else just
save his stack
we are doing right now partner rose
we're just confirm they step 3
so i will not say ah it's important to
see let me let we can sell
why I have to save because i have
changing the menu of time to write part
English
what is it yeah let's each
ok so let's go on out to the last step
almost last step that is partner roles
for Pele
I just confirmed because the
configuration we have done right now is
over here
remember one of our number five
external and 34 number one thing to
point out
ok just confirm me if the configuration
is here
if it's not over here again I'll have to
do just copy the printer configurations
change the number one to number five
ok so this is done now we are going to
the last step of our configuration
it's not a configuration Jesus
how can I say you must do
just change directly on the environment
because it's a master . okay so
transaction called a mentor far is when
you need to create a new message of
determination lucky as I already have
I will not create a new one I just
changed
d you and I have lots to output type is
new here we have the key combination
so we have a lot of way to better mine
system determination will be doing will
be considering these of options
so what I have to say here is let's just
say purchase combination
black tie purchase organization vendor
you
you want to tell the system which render
your main true
printing paper or which finger you're
going you're going to receive anime
no okay you can do that ok creates a new
key community over here
I just say far / Jason purchasing group
number one will send emails and
purchasing groups number two we all do a
normal print out so we have a lot of
options options over here
I like to work with you did just one
because very simple just document type
so document type
stutters in be we're going to change is
one ok so first change is what you are
using your to see the message
the printer i'm going to change the
external chain
saint ok also what that when you're
going to st. it immediately
r st. with your application
all transaction here is very important
because the letter C have created a
purchase order and when you're saying if
you are using this configuration choose
option system will say that you're
making in the menu to the vendor
let's just say your purchase order is
wrong so it's tyro to keep sending
emails to the vendor several times until
you have finished it is not good
so my suggestion is work with three
option three because if you work which
is optimum way to make sure your
purchase order is totally correct
you can run a transaction code and send
is a mail to your banker also
that's very good because you can send
several emails to server vendors that
means if you have created think yours
you can send at one time
10 the emails messages okay so I was set
up for a number three
select this option go on communication
here is important to tell the system
what is the communication strategy
so i have here configure internet letter
this is a basis consultant task to
create just start by G if if you don't
have to strategy to not work
okay so talk to your bases asked him to
create the communication strategy and if
he says I don't know how to do that
I don't have to do just present one over
here and go just customizing this thing
you show exactly where you can do that
ok I'm not to go over there I don't
wanna waste your time right now
so this is done I will not change in a
finger over here i have the print
immediately
I have local with devices my local
printer
I was saying that I'm a you but system
is good just out of the system that you
have a local printer
let's just say you want to do at a
sprint college so that's important to
have it over here okay let's say so
I'm talking too much but i think we have
done every thing
let's just go right now that is one test
before and everything that is watching
else we have to do
right right now we must confirm if you
my vendor has and the menu configurator
ok
I I mean system must know if you're
interested in the menu system must know
what is the email address of the danger
so you have to tell the system that ok
so go over to the section called x KO
cho with the vendor number there
roll over address we can confirm the
language so i will change to english
because the test we have gone
the first test we have it under was
important is right so you change the
communication to english
and letters for testing
I'm going to use my email address okay
so this is very important email address
and the language
ok save it so now i think we are good to
go to transaction coach your creation
I Oh create exactly the same pool
matches purchase one piece
ok let's just confirm if this listing is
performing the message determination up
automatically
so if we have just this table with one
when three
that means it's working so it's yellow
because not processed yet message of
what type is new to start the one that
we are working
sitting is already bringing the external
same option no longer print ouch pink
print output
ok partner was the system was able to to
find the part in there
the language assisting brings to use
information from vaynor master data now
it's in English
it wasn't particular ok also my
communication is I have the
communication strategy over here
that means everything I create every
time I create a peel the same options
will be will be filling over here
automatically
ok what else for data system we are not
saying when I save just peeled system
will st. with the application our
transaction
that's good exactly what I was looking
for so I'm going to save my p.o ok now
we have
appear number over here and we'll see
okay so everything is done everything is
perfect right now
throne and then . a few
no need to do any other configuration
but as I told you before we have
configured to assist in the yard just
saying the radio when I want to do that
ok so i'm assuming my peel is correct
so I feel free to send an email to my
finger
I would have to do is go over here
logistics materials management were
chasing a purchase order
let's go over the messages and we have
the choose options print trains meet
perfect okay this is just a reporter key
you have the possibility to deliver a
lot of masters at work at one
ok i will bring just one peel the last
one we have created
that's good have a seat over here like a
close just hopped over here if you go on
display message you can see if you all
ok that we are about to say the same to
the vendor if we go over messages the
details
you remember just screen is the exactly
the same way we were processing when we
was on their own
just do exactly the same thing you can
change information over here if you want
but i will not to do anything else let's
are saying I would you like to have a pd
pdf version
how would you like to have you so what
should i do go over here trying right
print out
just click on which is over cheese
Britain
system will generate a PDF version for
you
ok why i say PDF
it's important to know my local printer
is a PDF creator
ok so if your local printer the full
local printer is a paper paranormal
printer to print in paper i'll actually
vs because i like to save the papers ok
so let's save my desktop
since then we will open automatically
so here's the pedia ok so if you need a
diversion
you can do that no need to create two
message types
one for you one for printer or other for
a meal
i think is the best way to do that just
one configuration you can have both
options will be here okay so now finally
let's do the output message
let's just say I have a lot of fuels
over here just select all of them and
output message
now it's green right
that's great if i go over the Pew
now all right there you can see the
message
it's green that means it was a
processive okay without any issues
ok so i will have to do is reach the
manor to receive the mail but what I'm
going to do now is first assistant to
dr. send a mia transaction called Scott
voter agility he's over here sent arbors
I i have true message that where our
intent but i have one that scattered
there is a schedule be sent when p.m.
after 1pm right now is 90 m
that means although i don't want to wait
to churches time
and let us tell the system I want this
message you sent right now
so what I have done I have to hold the
system that's the date using the past
ok that means is it's late i'm going to
s decision to just send the masses
so first you have to take the dates ok
same to the past
after that you click OH over that put on
assisting you generated message
it's important to say that you do not
you don't need to do that
ok just can be done automatically
ok if you for the time is so long to
wait
you can ask in your base is just a top a
scandal last time
let's just say everything minutes every
15 minutes
ok so this is done let's go now over my
email address and may you and here we
have the email
ok this is the menu I have use it on the
vendor remember
so this is it
everything we have done was in order to
get this objective ok just same to the
vendor automatically that you via email
okay well
Jesus what I wanted to show you have a
problem over here
what's up and over again
this is what I wanted to show you how to
just being appealed to the major via
email
I hope you have enjoyed ok I please try
to do that
I hope you can you
you can do that in useful okay thank you
very much for watching and see you next
time bye bye