Office 2013 Class #15: Word 2013: Letterhead, Save As Template, Business Letter

Download files: https://people.highline.edu/mgirvin/A...
This video teaches:
1. Letterhead (00:05 min)
2. Save As Template (03:39 min)
3. Business Letter (05:38 min)

Highline Community College Busn 216 Computer Applications Class Office 2013 (Fun With Computers) taught by Michael Girvin

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Closed Caption:


Welcome to Office 2013
video project number 15.
Hey, in this video,
we're going to see
how to create a letterhead,
save as a template,
and create a business letter.
Now, I've already opened
up a blank Word document,
and saved my file
as letterhead.docx.
If I F12, you can see
we've saved it-- there's
our file path right to our
Class Notes Word folder.
Now, we're going to first
create a letterhead.
That just means we have our
business name, address, email,
and maybe some sort of
graphic up at the top.
And we want to save
it as a template,
so we always have
it any time we're
typing a letter that
we're going to print out.
So I'm going to type
business 216 team, that's
our business name.
Enter, Enter-- I have
two enters there.
Now, I'm going to
insert a picture.
I'm going to go up to Insert,
online pictures, and type
graduation.
Enter.
I'm going to pick a picture
like this and double-click
or triple-click, it wants me to.
There we go.
I'm going to re-size
it, point to the corner.

Now, I'm going to
come to the end,
and if you have the
picture highlighted,
you can hit the E N D key, End.
You could see your
cursor flashing.
Now type a space.
We're in building 2009.
Fall quarter 2013-- you put
whatever quarter you're in--
and then highlight
community college.
I have my HTC space,
that's our auto-correct.
So that is going
to be our address.
Normally, you would put an
address, a telephone number,
an email, or
something like that.
I'm going to hit another Enter.
Now, before we save this as a
template, I want to add a line.
Now, there's a bunch of
ways you can add a line,
and most of them are not
correct, or inefficient.
You don't want to go
up to Insert Shapes--
and I know some us are
laughing, because some of us
have done this.
I certainly did this years ago.
That is not a good way.
If we change the margins or
something, that won't update.
Control Z.
We definitely don't want
to highlight the whole line
and do Underline Control U.
That doesn't work either.
It doesn't go all the
way to the margin.
Control Z. The way to do this,
is do Paragraph Level, Border.
Now, I hit two Enters
before I did this,
because it's a paragraph
level formatting.
If you hit Enter, Enter,
the border carries forward.
So now, I have my cursor
in that paragraph.
If it's not the
particular bottom border,
then select from the drop down.
There we have it.
And that'll change with the
margins, ALT PSP, 0.5 Tab,
0.5 Tab, 0.5 Tab,
0.5 Tab, Enter.
Wow, that's pretty cool.
So that's an efficient
border for our letterhead.
Now I'm going to Control Z.
Now we want to do two things
before we save as a letterhead.
And actually, I forgot I
didn't want this funky default
paragraph setting.
So I'm going to highlight all
of this, right click Paragraph.
I'm going to change it to
Single, and no space after.
Notice, because I'm doing
paragraph level format,
and I wanted to do
multiple paragraphs,
I had to highlight them all.
So there we have
our single spacing.
Let's also make this
increase the font.
I'm going to Control
Close Square Bracket,
maybe go up to 22, and Control
B. So we have a letterhead.
Control S-- we've
saved the .docx.
Now we want to save as
a template-- Save As.
And the template will do
something absolutely wonderful
for us.
I have the location.
I'm going to change it
to .dot, for template.
There's an x, an m, and then the
earlier version, 2003 before,
was just dot.
I'm going to save it to .x.
There we go, a Word template.
Oh wait a second--
it's trying to push me
to the default
location for templates.
I'm not going to let it.
I'm going to drill
down, Class Notes Word.
So where do you want to save it?
What do you want to call it?
And the extension,
we changed to .dotx.
I'm going to click Save.
Now, there's the .dotx.
Let's close this, go
over to Windows Explorer.
There's our docx, but our t
is going to do some amazing.
Whenever I open this, the actual
template will remain here,
and it will open
up in a new Word
document that's never
been saved before.
That's awesome, because that
means we can open it up,
and we're going to actually
type a letter, and Control S,
and save over our template.
So when I double-click
it, look at that.
Up in the title bar, it's
so polite, Document 1.
Now I can immediately
F12 to Save As,
and I can call it
whatever I want.
This is going to be
called Letter to Jack.
Absolutely not the
right location.
I'm going to drill down.
Where do you want to save it?
Word Class Notes.
What do you want to call it?
Letter to Jack.
What's the file extension?
.docx.
Save.
So our business letter.
Our textbook is kind of nice.
It gives us some general
guidelines for spacing,
and tabs.
If you go and look
at business letters,
they're are all over the map.
People do all sorts
of different things.
But this book gives
us a nice guideline.
For the date below the
letterhead, two to six.
We're going to use-- I'm going
to hit Enter and just use
too hard returns.
Now this is where we
need to set a tab.
3.5 inches for this particular
style in the textbook.
And then when we set it, as we
carry our paragraphs forward.
When we get down to the
signature line, and our name,
we'll hit Tab.
And the tab will be set up 3.5.
Now, we learned last
video how to do it.
We literally, since
it's a left up there,
we can just come up here
and click on the 3.5 here.
3.5.
There's that little
l, ALT OT to check.
Sure enough, it's been set.
Now when I hit Tab,
I can put a date.
Now Insert Date, and I'm going
to select this one right here.

So below our date,
that's one hard return.
The inside address is
going to go one, two,
three to eight lines.
I'm going to stick at three.
And we're going to write the
inside address for Dr. Jack
Birmingham.
Now, I don't remember
the address for Highline.
So I'm going to the Internet.
Here's the Highline site.
Come down at the bottom, and
select from Highline's website,
Control C, ALT Tab, Control
V, and point to my Smart Tag.
Boom.
Now, Control Z. We talked
about this a couple videos ago.
Since Paste Text Only is
such an amazing feature,
we can use the right click key.
Right click T is our keyboard
for paste values only.
Now, click out before the Des
Moines, Backspace, Backspace,
Backspace, Enter.

So there is our inside address.
One, two lines, and we
write our salutation.
Dear Dr. Birmingham,
colon, Enter, Enter.

So I've finished
typing my letter.
Enter, Enter.
And now we have our closing.
Tab.
Oh no, you know
what I did up here?
I set the tab at 3.5, but
I had a rogue paragraph
at the bottom.
I shouldn't have done that.
Now it's inefficient.
Now I have to come
all the way up here,
with my cursor in that
paragraph, and click on 3.5.
The closing--
sincerely, and now I
can hit one, two, three, four.
And now when I hit Tab,
that paragraph level
formatting 3.5 inch
tab carries forward.

And I'm going to hit Delete
to suck that rogue paragraph
mark down there.
And there we have our business
letter, and letterhead.
And don't forget that great
trick with Save As template.
I'm going to Control S.
All right, next video we
will see some style tricks.
And even learn something
about sending Word documents
to PowerPoint.
All right, we'll
see you next video.