Universities and colleges, whether private or public, have similar ways of operation and functioning. The main challenge for any university management system is to maintain an absolute system of work that will be easy to understand and compile. The smooth functioning of an educational enterprise is dependent on the efficiency of the maintenance and recording process. Thanks to the advancement of technology, colleges and universities have simplified ERP solutions that automate the entire process of management.
Need for ERP software for educational institutions
Nothing can beat the utility of exceptionally well designed software that can integrate and combine all the functions and departments of an institution into one single platform. Every college has certain departments, and the process of extracting real time reports from each department and division can be a herculean task. ERP software provides a base for recording of transactions and data for quick and instant reports. Data and information are generally stored on the main server, which can be accessed by authorized personals of the institution only. Also, ERP software can create a virtual campus that will be of immense advantage to the management and students alike.
ERP software features to look out for
Before any college management invests its money on ERP, it is crucial to understand that it is a long term concern for the institution. The features offered by ERP software system determine its utility in all aspects. Essentially, it is crucial to have a software system that is configurable and customizable according to the practical needs. The management must have the power to alter and change things in the ERP to suit business needs. Another thing to look out is the availability of add-on features. This may include introduction of biometric systems, GPS, smart cards and many more.
It is vital to mention that the implementation of ERP software can be a daunting task for the management as there are many aspects of work involved. The idea is to opt for a software company that offers the best possible support and help. The process of customization is hugely different from the configuration. While configuration may be an uncluttered process, customization will require help from the parent company as there are many fields and features that might need alteration.
Benefits to students and others
Having ERP software for a college campus eases many things for students and regulatory bodies. Since the daily data is stored in a comprehensive and professional manner, the regulatory bodies and accounting department can access the information anytime they need. This simplifies the process of report generation for performance appraisal of the management. As for students, they can stay connected to the management system for all essential information and notices like exam dates, fees and new announcements. ERP software may also empower the management to have a mobile interface of the college system, so that students and other concerned people can access the college information on their mobile and tablets.
Undoubtedly, ERP software solution gives a boost to the power of university management system in all respects and gives a strong base to show quality results.